Contra Basic

Following are the basic steps you need to take before using Contra Basic

CATEGORIES

  • Create CATEGORIES of all your accounts carefully with a proper category name, for example:
    • VENDORS – For your vendors
    • RAW MATERIALS – For your all Raw Material Inventory
    • FINISHED – for your finished goods
    • OR – in case of other categories you may define like i.e. HOUSEHOLD, PARTS, ACCESSORIES etc etc
    • ADMIN ACCOUNTS – for your Capitals, Partners, Drawings, Investments etc
    • BANKS – for bank accounts
    • ADMIN EXPENSES- for expenses accounts
    • SALARIES EXPENSES- for staff or salaries
    • LOANS & ADVANCE – for individual given loans and advances
    • OTHER CONTROL ACCOUNTS – other control accounts as per your Accounts department requirements.
    • You may choose category names as per your convenience. It is to categorize the reporting you want to see as per category

Figure 1.1

Figure 1.2



ACCOUNTS AND PRODUCTS

  • PRODUCTS & ACCOUNTS
    • In Contra, when you open an account, you have an option to set that Title as ACCOUNT or PRODUCT. If the account is product then choose PRODUCT from the drop down at right of Account Opening Screen.

Figure 2.1

PRODUCT DATA:

PKG Form: Cartons, Drums, Boxes, Bales etc

PKG: 100, 200, 500, 1000 etc

TYPE: KG, PCS, DOZENS



VOUCHER / RECEIPT / PAYMENT ENTRY

Select CATEGORY then ACCOUNT and amount in DEBIT or CREDIT. (Leave all other columns blank)

This is a simple journal entry process so you need to make DEBIT and CREDIT of every transaction to complete a transaction as per accounting rule.



SALES AND PURCHASE ENTRY

After all input just simply click in the DEBIT or CREDIT box and calculation will be automatically perfomed.

SALES : All the amount of PRODUCT entry goes into CREDIT and CUSTOMER entry will goes into DEBIT

PURCHASE : All the amount of PRODUCT entry goes into DEBIT and CUSTOMER entry will goes into CREDIT

After choosing CATEGORY and ACCOUNT further entry definitions are:

PKG: Automatically appears as per entered in PRODUCT

RBP: If you choose ‘Y’ = Yes system will calculate your quantity by your packing (QTY 10 x PKG 20 = 200) otherwise it will calculate only quantity for your amount

TAGS: is a multipurpose bookmark for your every entry. You have to create TAGS from menu and then you may select multiple tags for each entry if required for some special identification of entry.

%: is the percentage of discount GIVEN or RECEIVE depends on the nature of entry. You will enter percentage and system will deduct the amount from your final DEBIT or CREDIT



MASTER REPORTING ENGINE

One screen solution to consolidate your reportings

Figure 5.1

How to call different basic reports:

Statement / Ledger of Account : Choose SINCE and TO dates, after selecting PROJECT and CATEGORY choose your desired ACCOUNT and press GO for the transaction record between two dates of that particular ACCOUNT.

All Transaction of Specific Category : Choose SINCE and TO dates, after selecting PROJECT and CATEGORY press GO for the transaction record between two dates of that particular CATEGORY

Stock Report: Choose SINCE and TO dates and PROJECT only, then click the PRODUCT REPORT box to apply check and press GO. It will show you all your PRODUCTS with QTY IN, QTY OUT, BALANCE plus COGS and MARGIN.

You may use the engine as per your filters.

Show /Hide Columns: As it is a multipurpose report engine to consolidate your reports by yourself, there must be some columns in your result which you don’t want to use or print temporarily, you may hide those columns by UNCHECK column title.

Accounts Report: There is a separate option for ACCOUNTS REPORT in Reporting Menu

Figure 5.2



EDITING OF ACCOUNTS AND ENTRIES

Editing Entries: You may find option for edit an entry in Editing section of Menu. You may simply put the JV ID and call the entry which you want to edit. After editing, just click UPDATE.

Editing Accounts: You find the EDIT option at the bottom of ADD ACCOUNT module beside every account have been created.